Goal

This article explains how to view and change attribute values for a printing operation in a product. You will learn how the system calculates time, cost, and price, and how to override values safely to fit a specific quotations or orders scenario.

Procedure

Step 1: Open the product from a quotation or order

Open the relevant quotations or orders record. Click the edit icon for the product line to open the product details.

If you cannot find the product operations, ensure you opened the product (not only the document header) from the quotation or order line.

Step 2: Expand the operation to see all attributes

In the product view, scroll to the operations section at the bottom. Click the plus (+) icon on the right of the printing operation you want to inspect. All attributes for that operation appear in a table.

Step 3: Understand the three columns

System value: Shows how the system calculated the value.

Custom value: Enter a value to override the system calculation for this operation only.

Description: Explains the logic behind the calculation and what the value does.

When you enter a Custom value, the system recalculates time, cost, and price using your entry. You can always clear a Custom value to return to the System value.

Step 4: Set general operation options

External work: Set to Yes to mark the operation as outsourced. It then appears in the External work tab.

Ignore price list: Set to Yes to calculate this operation without a price list.

Invoice behaviour: Choose how the operation price is shown on documents (quotation, order confirmation, invoice). Default is “Include in product”.

Account: Select the revenue account for this operation. Default comes from basic settings.

Operation tag: Assign a tag from the list for reporting/segmentation.

Operation tags must have a defined relation to the operation in your settings. If no definition exists, reporting by tag may be incomplete.

Step 5: Choose machine and calculation method

Work object: The selected machine/workplace (e.g., printing press). System value is from the calculation; you can reselect another available option.

Speed type: Taken from the Work object setup. Choose another option only if it is defined for the same Work object.

Cost calculation type: Taken from the Work object setup. If none is set, default is hourly cost. For click-based presses, change to click cost.

Step 6: Define sheets and waste

Net sheets: Net number of sheets to produce.

Number of imposition sheets: Total imposition sheets in this operation.

Waste sheets: Percentage-based waste from Work object defaults. Added to time and material.

Intake sheets: Sheets needed for initial setup. From Work object defaults. Added to time and material.

Intake sheets following: Setup sheets for subsequent runs. From Work object defaults. Added to time and material.

Waste sheets total: Sum of waste sheets for this operation.

Following waste sheets: Waste from subsequent operations that affects this operation’s total produced sheets.

Step 7: Configure print parameters

Pages: Number of pages in the product.

Passes: Calculated passes based on Speed type and machine setup. You can adjust.

Color: Number of colors.

Color coverage: Percent of surface covered with ink. Default from Work object; adjustable.

Speed: Production speed from Work object; adjustable.

Step 8: Enter setup and production times

Cleaning time: From Work object. Counts in total production time and planning.

Drying time: From Work object. Counts in total production time and planning.

Number of intakes: Number of print starts, based on impositions, product, and machine capability.

Intake time per color: Setup time per color (commonly for offset). From Work object. Affects all starts.

Intake time: Time for the first setup. From Work object.

Following intake time: Time for subsequent setups. From Work object.

Total intake time: Sum of all setup times.

Machine time: Actual production run time.

Other time: Any extra time not covered by other fields.

Waiting time: Adds a gap after this operation in planning. The next operation cannot start until waiting time ends.

Step 9: Review costs and pricing

Click cost: Total click cost for click-based printing. Adjustable.

Machine cost: Total machine cost based on minutes used.

Number of people: Operators needed at the workplace.

Labour cost: Based on number of people and minutes used.

Material cost: Cost of consumables (usually ink). Printing material is handled under Article needs.

Delivery cost: Extra cost not covered elsewhere.

Total cost: Sum of all costs for the operation.

Markup: Markup for this operation only. Affects net price.

Markup cannot be negative.

Gross price: Total price after markup.

Discount: Discount for this operation only.

A negative discount increases the price.

Net price: Price to be paid (tax excluded). Net price = Gross price minus any discount.

AmountGrossFollowing: Price for the following copies (tax excluded). The number of following copies is defined in the product specification under “Following quantity”.

After changing Custom values, review Total cost and Net price to confirm the result before you save the document.

Step 10: Add operation notes for production

Production info: Enter clear instructions for the team. This text appears on the work order next to the operation description.

Use short, action-based sentences in Production info, for example: “Use PMS 186C, semi-matte varnish, dry 2 hours before back side.”

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